This page will be updated as often as necessary in order to bring you any new information regarding the Dealers’ Den. Please read all of the information on this page carefully, as it pertains to all vendors.
Vendor Rules and Regulations
Welcome to the Dealers’ Den at RCFM! We are glad that you are interested in being a vendor with us this year. If you need any assistance, or have any questions regarding the Dealers’ Den, please contact Yoken at: yokenlynx@gmail.com
Please be aware that due to the size constraints of our new hotel, Dealer's Den space is at a premium! Make sure you get your table reserved as soon as possible so you don't miss out on the opportunity...
In order to have a table in the Dealer’s Den, you must pre-register. When you register, there is an option to check during the registration process that you are interested in being a Dealer/Vendor and you will be taken to another form to fill out regarding your vendor information. Please fill out these forms accurately and completely since all information is pre-printed before the convention and is required for all sales and tax collection purposes. Also take note that your payments for tables will not be automatically calculated during registration. You will be contacted by Yoken directly via email on the amount and method of payment after you have completed registration.
Dealers must be registered and completely paid (registrations and tables) no later than May 1, 2012. Registration for tables will not be accepted after this deadline. This is so that everything can be prepared and ready to go before you arrive, ensuring that you have a smooth and successful weekend.
Hours of Operation
Thursday May 24th
- 8:00pm – 11:00pm Vendor Setup (Vendors and Assistants Only)
Friday May 25th
- 9:00am – Noon Vendor Setup (Vendors and Assistants Only)
- 11:00am – 11:30am Vendor Meeting (Mandatory)
- Noon – 5:00pm Open for Business
Saturday May 26th
- 9:00am – 10:00am Vendor Setup (Vendors and Assistants Only)
- 10:00am – 5:00pm Open for Business
Sunday May 27th
- 9:00am – 10:00am Vendor Setup (Vendors and Assistants Only)
- 10:00am – 5:00pm Open for Business
- 5:00pm – 6:00pm Vendor Breakdown (Vendors and Assistant Only)
If you are a returning vendor, please note that we now have set-up times scheduled for Thursday night. This will give us all a chance to set-up early and not have to be up so early on Friday morning.
Also, you will be able to check-in and pick up your badges and con bags at this time. Registration will join us for a special Dealers Only Registration in the Den on Thursday night.
You will not be allowed into the Den on Friday morning unless you have already been to registration and picked up your badge.
Table Information
Tables in the Dealers’ Den are approximately 72" x 36". Please plan accordingly when purchasing your tables. Extra tables will not be available during the convention.
Table costs for RCFM Decades are listed below
- Single Table: $40.00
- Double Table: $55.00 (Save $25.00!)
- Triple Table: $85.00 (Save $35.00!)
- Quad Table: $100.00 (Save $60.00!)
Please be advised that Dealers MAY NOT share table space. Each vendor is required to purchase his or her own table for the weekend. There shall be absolutely no exceptions to this rule.
Space Limitations
The RCFM Dealers’ Den Manager and his assistants will do their best to provide as much table space as possible for all registered vendors while maintaining the aisle spacing required by the Madison County Fire Marshall. We ask that all vendors contain their wares to behind or under their tables and keep all aisles free and clear of any debris or merchandise. Do not place items in front of your table at any time. We also request that vendors limit the number of persons behind each table to a maximum of two (2) at a time.
Electricity and Wall Space
There are a limited number of tables that have access to wall space or electricity. You will be able to request these items when registering your tables. You will be required to provide your own electrical cords. Also, all cords that cross public paths MUST be securely taped to the floor using painter’s tape (the blue tape available at Home Depot or Lowe’s in the paint aisle). Do not use duct tape as it can damage the floors. Any damages created by using the wrong tape will be the sole responsibility of the offending vendor. Any electrical cords that cross a public path must be approved by the Dealers’ Den Manager or one of his assistants prior to installation. Also, if your cord passes behind or beneath another vendor’s table, please be courteous and ask permission before running your connection. Vendors are also encouraged to share power strips so as to conserve outlets and allow other vendors access to electricity.
Wall space will be assigned on a first-come, first-served basis. Please understand that all attempts will be made to accommodate these requests.
Guidelines on the Appropriate Display of Materials
Most items may be sold in the RCFM Dealers’ Den provided that such items are not illegal in the State of Alabama, County of Madison and City of Huntsville. The following items are not allowed: pornography, pornography involving minors, firearms, other restricted weapons and electronic items (they require a special license that we do not have). Yiffy art IS acceptable. Also, vendors must make certain that no materials containing excessive violence or sexually explicit items are available to minors at any time. All adult artwork must be kept in a clearly marked binder. Adult art in-progress must be as concealed from view as possible. Occasional sweeps of the Dealers’ Den areas will be made by convention and hotel staff to ensure compliance. Post-It Note cover-ups are not acceptable! If in doubt, ask the buyer for ID. Should it come to the attention of the Dealers’ Den Manager that a vendor has been selling sexually explicit materials to a minor, that offending vendor will have their attendance badge removed and will be escorted from the convention space. Ejected vendors will be ineligible to participate as a vendor at RCFM for a period of not less than one year. There will be absolutely no exceptions to this rule!
No pirated materials are allowed at RCFM. Reproductions of commercial media such as Disney, Warner Brothers and Twentieth Century Fox, Pixar or any other materials that violate copyright laws will not be allowed. All materials must be either owned by the vendor or approved for sale by the owner of the material. Compilations of artwork must have the approval of the originating artists; publications where artists have previously approved the appearance of their art are the only exception. Vendors who normally sell items such as comic books or other collections will be allowed to do so at RCFM provided they show proof that they are legally authorized to do so (in either a retail setting or via the internet.) Anyone found to be selling copyrighted materials that they do not own the rights to, will have their attendance badge removed and will be ejected from the convention. Ejected vendors will be ineligible to participate as a vendor at RCFM for a period of not less than one year. There will be absolutely no exceptions to this rule!
The selling of weaponry or potentially dangerous items is allowed within the confines of the Dealers’ Den, however all responsibility for injury due to the handing of such items will fall on the vendor. The Rocket City Fur Meet, Inc. and the hotel owners and management companies will not be liable for any items sold or purchased at RCFM. All items of a dangerous nature MUST be wrapped in a protective manner and immediately removed from the hotel to a private vehicle. If you would like the sale to be escorted by convention security, please inform the nearest Dealers’ Den employee.
The Dealers’ Den Manager will have the final say over what is and what is not appropriate for sale in the Dealers’ Den.
Again, thank you for your interest in the RCFM Dealers’ Den!